Non-automated libraries have a few options for gathering and storing information until the NYS software, Bibliostat, is available for libraries to complete their reporting to the State. Some libraries have chosen to enter their data through out the year using the Google Sheet for Non-Automated Libraries created by NCLS (this spreadsheet will not contain any new questions or numbering changes from DLD so pay close attention when entering this data into Bibliostat to make sure you are entering data into the correct category). Other libraries have created their own spreadsheets or maintain paper copies of their data. Please contact Dawn Vincent if your library is interested in using the Google Sheet for Non-Automated Libraries.
Please refer to the tutorials and other resources below to assist you in the preparation of your Annual Report.
Documents from the Division of Library Development
Changes to the Annual Report (Outline of Major Changes) - 01/06/2020
NYS Charter Actions - 01/06/2020
NYS Annual Report Instructions - 01/17/2019
CollectConnect
Tutorial for CollectConnect, the NYS annual report platform
Link to CollectConnect Log-in
Statistics and Data
Overdrive Statistics (eBook, Audiobook, and eMagazines) - NON-Automated Libraries Only - 01/07/2020
Successful Retrieval of Electronic Information (Ancestry Statistics) - 01/10/2020
Annual Visits to the Library's Website - 01/10/2020
Library Broadband Speeds and E-Rate Chart - 01/10/2020
Funding Charts: 01/10/2020
Libraries with a Different Reporting Year
Ballot Funding (2007-2019) - 07/18/2019
DueNorth Stats - 01/06/2020 - Statistics on this chart are provided by NNYLN and will be "NCLS supplied" in your Google Sheet for automated libraries. For insructions on how to generate your own DueNorth statistics, click here.
Tips, Tools, and Tutorials
Introduction to the NYS Annual Report - a brief description of the sections and data contained in each section of the Annual Report
Financial Guide - a one-page resource to what gets counted where in the financial section of the Annual Report - 01/02/2020
Changing Quickbooks Reports from Accrual to Cash
Tutorial to Add Content to the NCLS website
(such as Computer Sessions, Programs, Reference Transactions, and Library Visits)
Tutorial to Edit Content to the NCLS website
(such as Computer Sessions, Hours, Programs, Reference Transactions, Trustees and Library Visits)
Printable copy of Entering Data for the Annual Report (Adding Content and Editing Content)
