Non-automated Library Reporting

Non-automated libraries have a few options for gathering and storing information until the NYS software, Bibliostat, is available for libraries to complete their reporting to the State.  Some libraries have chosen to enter their data through out the year using the Google Sheet for Non-Automated Libraries created by NCLS (this spreadsheet will not contain any new questions or numbering changes from DLD so pay close attention when entering this data into Bibliostat to make sure you are entering data into the correct category).  Other libraries have created their own spreadsheets or maintain paper copies of their data.   Please contact Dawn Vincent if your library is interested in using the Google Sheet for Non-Automated Libraries.

Please refer to the tutorials and other resources below to assist you in the preparation of your Annual Report.


Documents from the Division of Library Development

Changes to the Annual Report (Outline of Major Changes)(link is external) - 01/06/2020

NYS Charter Actions - 01/06/2020

NYS Annual Report Instructions - 01/17/2019


Tutorial for (link is external)CollectConnect, the NYS annual report platform

Link to CollectConnect Log-in

Statistics and Data

Overdrive Statistics (eBook, Audiobook, and eMagazines) - NON-Automated Libraries Only - 01/07/2020

Successful Retrieval of Electronic Information (Ancestry Statistics)  - 01/10/2020

Annual Visits to the Library's Website - 01/10/2020

Library Broadband Speeds and E-Rate Chart - 01/10/2020

Funding Charts:    01/10/2020

Jefferson County 

Lewis County

Oswego County

St. Lawrence County

Libraries with a Different Reporting Year

Ballot Funding (2007-2020) - 06/24/2020

DueNorth Stats - 01/06/2020 Statistics on this chart are provided by NNYLN and will be "NCLS supplied" in your Google Sheet for automated libraries.   For insructions on how to generate your own DueNorth statistics, click here(link is external).

Tips, Tools, and Tutorials

Introduction to the NYS Annual Report - a brief description of the sections and data contained in each section of the Annual Report

Financial Guide - a one-page resource to what gets counted where in the financial section of the Annual Report - 01/02/2020

Changing Quickbooks Reports from Accrual to Cash(link is external)

Tutorial to Add Content to the NCLS website

(such as Computer Sessions, Programs, Reference Transactions, and Library Visits)

Tutorial to Edit Content to the NCLS website

(such as Computer Sessions, Hours, Programs, Reference Transactions, Trustees and Library Visits)

Printable copy of Entering Data for the Annual Report(link is external) (Adding Content and Editing Content)


Annual Report Review 2019