Construction Grants

*The deadline to submit a grant to NCLS is August 11,2017.

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·   Libraries that received previous awards may apply again this time (2017-18).  However, a library cannot receive funding for the same project more than once.  The project for which funding is being requested in 2017-18 must be separate and distinct from any project(s) previously funded.

·   These are matching grants.  Libraries may apply for up to 75% of a project.  We encourage libraries to still show matching funds as close to 50% as possible in case the total award amount for eligible projects exceeds our allocated award amount.  If this happens, the project may be funded at a reduced percentage and libraries would need to show more than the 25% match (see the North Country Library System Guidelines).

·   Cost estimates must come from one or more contractors.  Cost estimates from Architects are not acceptable.

·   The minimum grant awarded is $2500 for a minimum project cost of $5000.  There is no maximum, beyond the obvious. 

·   Projects that have been started but are not complete at the time of application, are eligible.  However, only expenditures made after July 1, 2017 are eligible for direct construction aid.  Expenditures from January 1 to June 30, 2017 may be used towards the total project cost.

·   Projects must be started within 180 days after approval and must be completed by June 30, 2020.

·   Only one project may be submitted for each building.

·   If your building is more than 50 years old, is located in a historic area, or your project involves ground disturbance, you may need to do a separate State Historic Preservation Office (SHPO) application.  Please check out the State Historic Preservation Office (SHPO) Approval Documentation.  All Consultation reviews through SHPO are now processed through the Cultural Resource Information System (CRIS).  Paper submissions are no longer accepted.  A PowerPoint presentation and video tutorial are available to assist member libraries with the new online submission process.

·   Projects with emphasis on repair and/or building upkeep are generally considered to be routine maintenance.  Although many of these projects such as roof repair, repainting of walls, refinishing of wood floors or other wood trim on the building, landscaping and re-pointing of interior and/or exterior bricks are typically ineligible, there may be instances where these projects become eligible depending on the project cost and scope.  Therefore, it is important to clearly define your project in your Construction Narrative.

·  Coordination with NCLS is essential with new construction or renovation projects.  Have you planned for the impact of this renovation/new construction? Do you have enough data drops and have you thought about wiring you may require for future technology needs?  Have you planned for increased demand or expectations from the community after completing this project?  Will adequate operating support and resources be available to sustain an improved level of service after the project is complete?

·   Other ineligible costs are:   architectural and engineering fees (construction monitoring may be eligible), building consultant studies, and the purchase of books and other library materials. 

 
Sample Letters:
 
APPLICATION COMPLETION AND SUBMITTAL:
 
 
COMPLETION PAPERWORK:
 
 
 

 

Grants Terms: