*The deadline to submit a State Aid for Library Construction application to NCLS is August 16, 2021.
Last year, the North Country Library System created a LibGuide to assist member libraries seeking State Aid for Library Construction. Please refer to the Library Construction Guide. Additional information can also be found on the New York State Division of Library Development’s web site and on the Construction Grant Page below.
· Libraries that received previous awards may apply again this time (2021-2023). However, a library cannot receive funding for the same project more than once. The project for which funding is being requested in 2021-2023 must be separate and distinct from any project(s) previously funded.
· These are matching grants. Libraries may apply for up to 75% of a project. We encourage libraries to still show matching funds as close to 50% as possible in case the total award amount for eligible projects exceeds our allocated award amount. If this happens, the project may be funded at a reduced percentage and libraries would need to show more than the 25% match (see the North Country Library System Guidelines - COMING SOON).
· Cost estimates must come from one or more contractors. Cost estimates from Architects are not acceptable.
· The minimum grant awarded is $2,500 for a minimum project cost of $5,000. There is no maximum, beyond the obvious.
· Projects that have been started but are not complete at the time of application, are eligible. However, only expenditures made after July 1, 2021 are eligible for direct construction aid. Expenditures from January 1 to June 30, 2021 may be used towards the total project cost.
· Projects must be started within 180 days after approval and must be completed by June 30, 2024.
· Only one project may be submitted for each building.
· If your building is more than 50 years old, is located in a historic area, or your project involves ground disturbance, you may need to do a separate State Historic Preservation Office (SHPO) application. Please check out the State Historic Preservation Office (SHPO) Approval Documentation. All Consultation reviews through SHPO are now processed through the Cultural Resource Information System (CRIS). Paper submissions are no longer accepted.
· Projects with emphasis on repair and/or building upkeep are generally considered to be routine maintenance. Although many of these projects such as roof repair, repainting of walls, refinishing of wood floors or other wood trim on the building, landscaping and re-pointing of interior and/or exterior bricks are typically ineligible, there may be instances where these projects become eligible depending on the project cost and scope. Therefore, it is important to clearly define your project in your Construction Narrative.
· Coordination with NCLS is essential with new construction or renovation projects. Have you planned for the impact of this renovation/new construction? Do you have enough data drops and have you thought about wiring you may require for future technology needs? Have you planned for increased demand or expectations from the community after completing this project? Will adequate operating support and resources be available to sustain an improved level of service after the project is complete?
· Other ineligible costs are: building consultant studies, and the purchase of books and other library materials.
- Timeline for 2021-2024 Projects
- Frequently asked questions (FAQs)
- Instructions- not yet released for 2021-2024 funding cycle
- DLD Construction Grant Webcasts
- DLD Construction Timelines 0386-18 to 0386-22
- NCLS Construction Grant PowerPoint
- NCLS Member Library Application Checklist
- Creating an Account to access the Online Application
- Link to the Online Application Portal
- Link to the NEW Online Process for SHPO - Cultural Resource Information System (CRIS) and access to the CRIS Online Help System
- Link to the Environmental Assessment Form (EAF) Workbooks to assist with completing the SEAF, link to the EAF Mapper, link to Frequently Asked Questions (FAQs) regarding the EAF
- Link to search the library's DUNS #
- Link to search, update, or register your entity in the System for Award Management (SAM)
DLD FAQ "Information for Closing a Construction Project"