Automated Library Reporting

The North Country Library System has done its best to streamline the annual reporting process for the automated libraries.  Most questions for Parts 1-10 of the NYS Annual Report can now be completed for automated libraries by pulling information from the NCLS web site.  The NCLS website stores much information about your library. Some of that information was created and entered into the site by our staff at NCLS. Other information must be provided or verified by the Member Library.  This information is pulled and stored in a Google Sheet until the NYS software, Bibliostat, is available for libraries to complete their reporting to the State.  A separate Google Sheet was provided for automated libraries to enter and store financial data until Bibliostat is open.

Please refer to the tutorials and other resources below to assist you in the preparation of your Annual Report.


Documents from the Division of Library Development

Changes to the Annual Report (Outline of Major Changes) - 01/15/2020

NYS Charter Actions - 01/06/2020

NYS Annual Report Instructions - 01/15/2020


Tutorial for CollectConnect, the NYS annual report platform

Link to CollectConnect Log-in

Statistics and Data

Funding Charts:    01/10/2020

Jefferson County 

Lewis County

Oswego County

St. Lawrence County

Libraries with a Different Reporting Year

Ballot Funding (2007-2020) - 06/24/2020

DueNorth Stats - 01/06/2020 Statistics on this chart are provided by NNYLN and will be "NCLS supplied" in your Google Sheet for automated libraries.   For insructions on how to generate your own DueNorth statistics, click here(link is external).

Library Broadband Speeds and E-Rate Chart - 01/10/2020

Tips, Tools, and Tutorials


Introduction to the NYS Annual Report - a brief description of the sections and data contained in each section of the Annual Report

Financial Guide - a one-page resource to what gets counted where in the financial section of the Annual Report - 01/02/2020

Changing Quickbooks Reports from Accrual to Cash(link is external)

Tutorial to Add Content to the NCLS website

(such as Computer Sessions, Programs, Reference Transactions, and Library Visits)

Tutorial to Edit Content to the NCLS website

(such as Computer Sessions, Hours, Programs, Reference Transactions, Trustees and Library Visits)

Printable copy of Entering Data for the Annual Report(link is external) (Adding Content and Editing Content)

Tutorial to use Google Drive for the Annual Report - Automated Libraries Only

(perform the "load" of library data into the Google Sheet)

Annual Report Review 2019